Construction daily report template
A construction daily report records who was on site, what got done, what was delivered, and what went wrong, every working day. Download this template as a CSV or print it.
A construction daily report template gives the superintendent or foreman a fixed set of fields to fill in at the end of each day: weather, crews and headcount, hours, work completed, deliveries, equipment, visitors, delays, and safety notes. The free template below uses one row per crew or sub per day, so a week of reports becomes a sortable record of who did what. It works as a daily report or daily log, whichever your company calls it.
Nobody reads daily reports until something goes wrong. Then they are the most important document on the job. A delay claim, a back-charge, an injury, a dispute over whether the slab was poured in the rain: each one gets settled by what the super wrote that day.
What the daily report is for
The daily report is the contemporaneous record of the job. It feeds the schedule update, supports time and materials billing, backs up change orders, and documents delays while memories are fresh. It also shows patterns: a sub that keeps showing up with two people when the schedule needs six, or material that arrives a day late every week.
How to fill in each column
- Date and weather: conditions and temperature, morning and afternoon if they changed. Note rain or wind that stopped work.
- Company or crew: your own crew or each sub on site, one row each.
- Workers and hours: headcount and total hours. This is what supports T&M tickets and delay costs.
- Work performed: what got done and where, specific enough to match the schedule activity.
- Deliveries and equipment: what arrived, from whom, and any equipment on site or idle.
- Delays or issues: anything that stopped or slowed work, with the cause. Waiting on an RFI answer, inspector no-show, wrong material.
- Safety notes: toolbox talk topic, incidents, near misses, or "none."
- Photos: a count or file reference, so the photos can be found later.
Common daily report mistakes
- Filling in a week of reports on Friday from memory. Same-day records carry more weight in a dispute.
- Writing "worked on drywall" instead of where, how much, and by whom.
- Leaving out delays caused by others because it feels like complaining. That is exactly what delay claims need.
- Not logging verbal direction from the owner or architect, which later becomes an unpaid change.
- Skipping photos, or taking them with no date or location reference.
Related forms and guides
See how to write a construction daily log for what to write, and how to document construction delays for claims for the delay side. Track crew time in a construction timesheet template and arrivals in a material delivery log. Safety meetings go on a toolbox talk sign-in sheet.
Smart Business Automator can summarize daily logs into a short project update and flag repeated delays or safety issues across jobs. See construction workflow automation.
Construction daily report
| Date | Weather | Company or crew | Workers | Hours | Work performed | Deliveries and equipment | Delays or issues | Safety notes | Photos |
|---|---|---|---|---|---|---|---|---|---|
| 2026-06-16 | Clear, 68 to 84 F | GC framing crew | 4 | 32 | Framed partitions rooms 104 to 108, gridlines A to C | Lumber package from supplier, 9:15 a.m. | None | Toolbox talk: ladder safety | 12 (folder 06-16) |
| 2026-06-16 | Clear, 68 to 84 F | Electrical sub | 3 | 24 | Rough-in boxes and conduit rooms 101 to 103 | Scissor lift on site | Waiting on RFI-002 answer for corridor ceiling height | None | 6 (folder 06-16) |
| 2026-06-16 | Clear, 68 to 84 F | Plumbing sub | 2 | 16 | Underground waste line, restroom 110, ready for test | None | None | None | 4 (folder 06-16) |
| 2026-06-17 | Rain after 1 p.m., 62 to 70 F | GC framing crew | 4 | 20 | Framed room 109 until rain; moved to interior blocking | None | Exterior work stopped at 1 p.m. for rain | None | 5 (folder 06-17) |
| 2026-06-17 | Rain after 1 p.m., 62 to 70 F | Electrical sub | 2 | 16 | Rough-in rooms 104 to 105 | None | Only 2 of 3 scheduled workers showed | Near miss: unsecured cord at stair, corrected | 3 (folder 06-17) |
- Sample data only. One row per company or crew per day.
- Fill it in the same day, before leaving the site.
- Write "None" instead of leaving delays or safety blank.
- Reference RFI, change order, or inspection numbers in the delay column so the record links up.
- Keep photos in a dated folder and note the count or folder name here.
Frequently asked questions
What should be in a construction daily report?
Date, weather, crews and subs on site with headcount and hours, work performed, deliveries, equipment, visitors and inspections, delays, safety notes, and photos.
Who fills out the daily report?
Usually the superintendent for the GC, and each sub's foreman for their own crew. Some GCs require subs to submit their own daily reports.
Is a daily report the same as a daily log?
The terms are used interchangeably on most jobs. Some companies use daily log for the super's diary and daily report for the formal form sent to the owner.
Can I use this daily report template in Excel?
Yes. Download the CSV and open it in Excel or Google Sheets. Add a new row for each crew each day and filter by date or company.
